Governance « WCFPD

Board Meeting Agenda
February 3rd, 2012

Board of Commissioner Meeting
February 2nd, 2012

Board of Commissioner Application
January 19th, 2012

Board of Commissioners Minutes
January 19th, 2012

Winnebago County Forest Preserve District
BOARD MEETING
District Headquarters
January 11, 2012

PRESENT STAFF
Randy Olson – President Tom Kalousek, Executive Director
Judy Barnard Mike Scheurich, Attorney
Mary McNamara Bernsten Mike Durand, Golf
Audrey Johnson Tom Hartley, Land & Development
Gloria Lind Vaughn Stamm, Preserve Operations
Cheryl Maggio Jamie Johannsen, Marketing
Pam Clark Reidenbach, Planning

GUESTS:
Craig Peterson
Mike Kearney
Kevin Haas
Lenae Weichel
Jean VanBuren

ROLL CALL
The meeting was called to order at 5:30 PM. Recording secretary Ronelle Johnson called the roll.

PLEDGE of ALLEGIANCE Mary McNamara Bernsten led the assemblage in the Pledge of Allegiance.

APPROVAL OF MINUTES Minutes for January 4, 2012 were approved.

STRATEGIC PLANNING
Focus group process – Pam Clark Reidenbach presented a PowerPoint presentation to the Commissioners that reviewed the focus group process, the groups represented, and the dates of the focus groups.

Results of focus groups – Pam distributed a summary of each focus group and then gave an overview of those summaries.

Environmental Education Providers – Strengths were as follows: collaborative programs, total acreage and quality of preserves, cooperation with NLI, and acquisition of river frontage. The obstacles they felt were: staff for education, loss of Belvidere and Pecatonica, ability to do capital improvements, confusion with the Rockford Park District (this was a consistent comment throughout most of the focus groups), people don’t understand value of the District, and how the District engages an urban audience, and finally the ability to fundraise. The opportunities they saw that the District has are: to expand marketing, fundraise and look at sponsorships, create strong leadership in the new Executive Director and the Board of Commissioners, acquisition of appropriate acreage, developing a volunteer base, creating a foundation, and expanding programming so that the District can become more of a program provider.

Business Professionals – Most of the people that attended this group were marketing professionals. Therefore, a lot of the discussion talked about branding, marketing, etc. The strengths were: District provides an enhanced quality of life, attracts visitors, preservation is a critical part of the mission, providing education, partnerships with Klehm and Severson Dells recognized, there is an independent board that are focused specifically on the Forest Preserve District, and finally, they liked that there was public input. The issues they felt needed to be addressed were: need to improve on marketing, branding, and awareness, would like to see one central communication outlet, and expanded programming. The opportunities this group felt the District could improve were: increased utilization of the facilities, hands-on education as opposed to classroom based, social media and blogging, target marketing with special interest groups and develop partnerships. This group also talked about collaboration with business professionals and identifying goals and approach by talking to this group again to see how they can help. The District’s office is beautiful and it could offer office space for meetings, more opportunities to use the District’s scenic space in the preserves, and finally, a list of recommended connections was given by this group.

Environmental Stewards – The strengths were: highly dedicated, collaborative and competent staff, environmental experts, excellent at managing and maintaining preserves, active in purchasing and acquiring land to protect, good marketing efforts, Severson Dells is a great educational program, diverse recreational opportunities, protecting rivers, extensive trail system, protecting natural lands and areas, and a solid tax base. The suggestions for improvements were: to focus on the mission and stay true to the mission, become an education provider, focus on preserving the land, passive recreation, avoid duplication of services, i.e. golf courses, soccer fields, etc., utilize volunteers, collect species data (know what animals, plants, etc. are really in the area and preserves), removing politics from the board decision-making, educate the Board on environmental issues, clarify land acquisition policy and follow those policies, improve marketing to differentiate from the Rockford Park District, adaptive re-use of the golf courses. The collaboration efforts this group thought of were to create a volunteer base, utilize more opportunities for funding (Pheasants Forever), develop a foundation, create an Advisory Board of environmental experts, the Board and the staff need to work together toward the mission, and finally, would like to see the DNR and others create conservation opportunities areas and cross-border collaborations.

Recreational Organizations/Users – This group was highly equestrian attended. This group is also very willing to be advisors to enhance the equestrian experience. They were very complimentary of the excellent facilities, improvements of equestrian trails, acquisition of land, Severson Dells and programming, and that the Officers are very kind and accommodating. When this group thinks of the Forest Preserve, the differentiation that they described was the natural setting, and the desire for non-motorized areas (the District should not offer any motorized options). The opportunities for improvement were: more equestrian options with less restrictions and better planning, longer and more challenging mountain biking trails, and to use volunteers. The ways they would like to enhance quality of life to the residence are: to see opportunities to use the District for citizens in every quadrant, and link the forest preserves as much as possible, hand off recreational programs not compatible with the mission (i.e. golf, soccer, etc.) or duplicative activities of the forest preserves, focus on linking preserves, re-open Pec Ed Center, be true to the mission, increase educational programs, segregate activities (no mountain bikes and horses together), utilize equestrian riders as volunteers and advisors.

Hunters – This group was an incredibly well-informed group with a mind for conservation and good ethics. This group started by comparing recreational hunting vs. wildlife management. They thought the following: that recreational hunting can be game management, recreational hunting should be the first option rather than sharp shooting, would like to work cooperatively with the District – issue of balance, true conservationists that want to do the right thing, and finally they indicated that most hunters find that sharp shooting is appalling although they recognize its role in addressing rampant CWD. The next question asked of this group was if the District should provide opportunities for hunting. It was an overwhelming yes, in addition to acquiring land to manage for hunting, provide hunters access by closing the preserves, create a pilot site to test to see if there is merit in this option. Also, for any type of hunting accessibility, safety needs to be considered, and they felt that bow hunting could be done without closing the preserves. They also thought looking at the topography and making an informed decision at that point would be in the best interest of the District and hunters. They would like to hunt fowl, bow hunt, and felt this would be a great opportunity for the District to raise revenue. They would like to see a youth hunting program implemented, an earn program should also be implemented (volunteer, clean-up, etc.), use models from other conservation district programs and replicate, and purchase adjacent land for hunters. The hunters also would like to see maintained focus on the mission, and consider partnerships with sportsmen’s groups. Would like to see conservation education expanded, partner with organizations and don’t become a provider, utilize members of the hunting group for hunting and conservation education and volunteers.

Young Professionals – This group consisted of all men. They met at Rockford College and were from Ignite Rockford. They shared the activities they enjoy and had not heard much about the District. They like to hike, they were not aware of the facilities at Severson Dells, they like the inexpensive golf, Klehm, and the walking paths. The reasons they didn’t use the District was they weren’t aware of the facilities (the logo is bad , lack of use of social media and website), lack of positive publicity, confusion with the Rockford Park District, and they were not aware that alcohol was allowed in the preserves but were excited to hear it. When asked what the District could do to get their attention, their suggestions were to have opportunities to rent equipment for use in the preserves (have vendor days and publicize), collaborate with non-profit organizations to create a positive perception of the District, develop a brand and market the District, positive press rather than negative, increase educational opportunities, use social media outlets (Facebook and website are difficult to maneuver), collaborate with Ignite and Next Rockford, and finally they felt the map is difficult to read and use. The comments they had on the mission were to be responsible in land acquisition, use land to generate income for sustainability, conduct an impact study to know who uses what, create a new logo, more readable maps and charts, utilize pictures more to tell the story of the mission. This group was very willing to provide technical assistance on social media.

Former Board Candidates – This was a very devoted group to the District. They thought there is significant confusion with the Rockford Park District, needs to be more definitive on uniqueness on preservation, education is required to clarify difference, utilize volunteers and staff as salespeople. They felt that the priorities for the next five years should be to develop a volunteer program, expand on fundraising, consensus that creating a foundation is important, marketing (continue to promote great things and be positive), and that land acquisition is an important part of the District. They felt the focus should be on preservation of land, complete the strategic plan, develop a volunteer program, education is very important, inventory of natural assets, assess the capabilities and capacities of staff (know what skills and abilities the District has), prioritize land acquisition according to mission and plan, and fundraising should be a focus. The deepest concerns and opportunities this group felt was to have a qualified Executive Director with an environmental background. Additionally, they were concerned about board politics, division, and structure, funding, environmental education, plan for land acquisition, increased awareness and positive perception, and finally utilize this group as volunteers and advisors.

Overall focus group summary – Pam compiled a list of strengths and weaknesses that were expressed in every focus group. Those were: great job maintaining the preserves, the preserves are unique in total land and beauty of the properties, focus on preservation of land, mission is key, expand education, and re-open Pec Ed Center, develop brand and marketing plan, differentiate from the Park District, utilize volunteers, including focus group advisors, focus on passive/non-motorized recreation, deep concern over leadership transition (Executive Director and new independent board), consider golf’s compatibility with the mission, and finally, pursue the value of establishing a foundation. There was deep gratitude from every group to be a part of this process.

Strategic planning – next steps – Pam then advised the Commissioners of the next steps. Those steps are to use the focus group data to create a vision, identify critical issues to be addressed to move the District toward a vision, establish goals based on the critical issues, and then develop a detailed plan including strategies, action steps, timelines, accountability and financial impact.

BOARD DISCUSSION
Commisioner Vacancy Process – Mary McNamara Bernsten read and distributed a proposed resolution for filling the commissioner vacancy. After much discussion, Mary made a motion for Pam Clark Reidenbach to develop an application and a scoring matrix that will be presented to the Commissioners on the 18th for a vote. Motion carried unanimously.

Tom Kalousek distributed a preliminary report on the pine tree removal at Roland Olson, Pecatonica River, and Fuller Memorial Forest Preserves. He also indicated that at the January 18 board meeting there will be discussion as to the tree removal and restoration plan.

ANNOUNCEMENTS
Draft agenda for January 18.
IPRA National Conference – January 26-29, Chicago

ADJOURNMENT
Meeting adjourned at 7:40 PM.
Next board meeting 5:30 PM, Tuesday, January 18, District Headquarters

Ronelle Johnson
Recording Secretary

Board Meeting Agenda
January 13th, 2012

Board Meeting Minutes
January 12th, 2012

Winnebago County Forest Preserve District
BOARD MEETING
District Headquarters
January 4, 2012

PRESENT STAFF
Randy Olson – President Jamie Johannsen, Marketing
Judy Barnard Tom Hartley, Land & Development
Mary McNamara- Bernsten Mike Durand, Golf
Audrey Johnson Judi Day, Budget & Finance
Gloria Lind – 5:45 p.m. Mike Scheurich, Attorney
Cheryl Maggio Pam Reidenbach, Planning

GUESTS:
Stanley Campbell Craig Peterson Mike Kearney
Michael Eickman Paul & Georgine Arena Katie Townsend
Mary C. Anderson Lenae Weichel Jim & Judy Kennon
Kevin Haas – Register Star Sebastian T. – WTVO/Fox 39 Tim Gruner

ROLL CALL
The meeting was called to order at 5:33 PM. Recording secretary Ronelle Johnson called the roll.

PLEDGE OF ALLEGIANCE Judy Barnard led the assemblage in the Pledge of Allegiance.

APPROVAL OF MINUTES Minutes for December 6 were approved.

ACTION ITEMS
Vacancy of Board Position – Jay Ferraro resigned at the December 6 Board meeting, due to moving out of the District. Judy Barnard made a motion to declare the seat vacant, and it was seconded by Audrey Johnson. Motion passed unanimously. The seat is declared vacant.

BOARD DISCUSSION
Selection process for filling vacant Commissioner position – The Board discussed the process of replacing a Commissioner. Randy Olson believes that the President has the power to appoint the Commissioner. Mary McNamara Bernsten reported that she had researched the State Statutes and the Forest Preserve District Code and found no provision for the President having sole authority to appoint a replacement when a vacancy occurs. She stated that according to the Statute, it is clearly a Board process. She asked Mike Scheurich to clarify this, and Attorney Scheurich stated that, regardless of the process used, it is up to a majority (four) of the members of this Board to make the selection. He added that, according to State Statute, a new Commissioner must be selected within 60 days of declaring the seat vacant.

Mary distributed materials from the Rockford Park District and described the process they used to replace a board member. She explained that there was a press release seeking candidates; a press release listing the names of the thirteen applicants; a candidate questionnaire; and a scoring system that was developed. All Park District board members ranked the applicants using the scoring system, then Director Tim Dimke and two Park District commissioners developed a short list of qualified applicants, after which a board vote was taken. Mary thinks the process worked well for the Park District and thinks it could work very well for the Forest Preserve District. She likes the idea of Tom Kalousek being a part of the process.

Judy Barnard indicated that because the Board is so new, the selection process is going to be difficult and she believes all of the Board members should be involved. She feels this Board has a good idea of what skill sets are needed.

Randy said that, since there has been so much good and bad publicity, he believes having outside people look at the process and making recommendations makes more sense in the long run. He indicated the three people outside the District on the Committee are Gary Marzorati, Pam Clark Reidenbach, and Jeri Wysong. He said all three of these individuals have great insight into what is going on with this Board.

Pam Clark Reidenbach then described the handouts that she provided at the Strategic Planning Committee meeting. She explained the application process she recommended for filling the commissioner vacancy, including a questionnaire pertinent to District ideals. She suggested that each Commissioner fill out a List of Skills form and return it to her to be used in developing a commissioner candidate application.

It was agreed by the Commissioners that the process will be laid over and added to the agenda for the January 18 meeting.

ANNOUNCEMENTS and COMMUNICATIONS
Tree removal program – Emails from several citizens concerning the pine tree removal at Roland Olson Forest Preserve were distributed with the meeting agenda, along with explanations from Tom Hartley, Director of Land and Development. The tree removal has been completed and all that is left is clean up and restoration. If anybody has petitioned the Board to speak they will be allowed to do so on January 18.

Judy Barnard invited everybody to the Moonlight Ski at Nygren Wetlands on January 8 from 4:30 to 8:30. The paths will be lit with luminaries. There will be a hike if there is no snow.

Saturday morning, January 7 at 8:30 AM Dan Williams is doing a bird walk at Klehm Arboretum.

ADJOURNMENT
Meeting adjourned at 5:52 PM.
Next Board meeting 5:30 PM Wednesday, January 11, District Headquarters
Next regular Board meeting 5:30 PM Wednesday, January 18, District Headquarters

Ronelle Johnson
Recording Secretary

Board Meeting Agenda
January 9th, 2012

Press Release Board of Commissioner Vacancy
January 5th, 2012

Board of Commissioners Minutes
January 5th, 2012

Winnebago County Forest Preserve District
BOARD MEETING

District Headquarters
5:30 December 6, 2011

PRESENT STAFF
Randy Olson – President Tom Kalousek, Executive Director
Judy Barnard Mike Durand, Golf
Mary McNamara- Bernsten Vaughn Stamm, Preserve Operations
Jay Ferraro Tom Hartley, Land and Development
Audrey Johnson Jamie Johannsen, Marketing
Gloria Lind Steve Chapman, Finance
Cheryl Maggio Mike Scheurich, Attorney
Jim Pirages, Attorney
GUESTS
Mark Szula Tom Beissel Frank Ostling Brian Leggero
Dave Reithmeier Russell Heinrichs John Nelson Stanley Campbell
Richard Eertmoed Jake Henry Bob Lindstrom Dan Osborne
Mark Eucker Bill Brown Ron Weckemp Lisa Weckerly
Jane Snively Jim McFarlane Lenae Weichel John Reynolds
Don Krizan Dan Palmer Ruth Wagner Michael Kearney
Doug Dufford Lena Verkuilen Chuck Sweeney Kevin Haas
Steve Anderson Bill Shull
ROLL CALL
The meeting was called to order at 5:30 PM. Recording secretary Ronelle Johnson called the roll.

PLEDGE OF ALLEGIANCE Randy Olson led the assemblage in the Pledge of Allegiance.

APPROVAL OF MINUTES Minutes for November 29, 2011 were approved.

Randy read statements regarding the deer management program, the suggested employee bonuses, and the proposed process to fill the commissioner vacancy. He amended the agenda, removing those items.

PRESENTATIONS and PUBLIC PARTICIPATION
Mark Szula, Operating Engineers Union – Mark Szula is the Business Agent for the Operating Engineers Union Local 150. Mark advised the Commissioners that the employees have worked hard and done very well with less. Dave Reithmeier, aborist/equipment operator for the District, has been a union steward for approximately 6 years. He would like to see this all straightened out quickly. Mark Eucker introduced himself as the assistant golf course superintendent at Macktown. He is concerned that the negotiations are at a stalemate. Finally, Richard Eertmoed, assistant superintendent at Atwood, is also a union steward for the golf division. He told the Board they have all applied for a newly created position of Golf Maintenance Supervisor, but they have not heard whether the positions will be a bargaining unit position. This point seems to be holding up negotiations for the union contract for everybody. Everybody’s interest is to move forward and get the new contract settled.

Kilbuck Creek pollution report – Don Krizan, Highway Department Storm Water Control – Don Krizan gave the Board an update on the Kilbuck Creek degradation 2011. He showed the general degradation on the map and the landfill operated by Rock River Environmental Services. He outlined a timeline from 1994 through 2013 and gave a background of the Rock River Environmental Services permits issued for the crossing of Kilbuck Creek and then went on to explain the current problems that now exist. In August 2011 the Soil and Water Conservation District observed silt discharge into Kilbuck Creek due to dewatering by the Rock River Environmental Services. Soil and Water determined this pollution was coming from the truck crossing at the landfill between a clay pit and the landfill. IEPA contacted Rock River Environmental Services, and the stream crossing was closed in October 2011. The Winnebago County Highway Department has observed the silt load and has inspected the sites of dewatering and stream crossing, noticing a reduction in silt since November 2011. It is believed that the cause is storm water runoff, since there are no ditches to hold storm water. Rock River Environmental Services is communicating directly with IEPA and the Highway Department and will continue to monitor the conditions.

IDNR deer management report – Doug Dufford and Tom Beissel – Doug Dufford, Tom Beissel and Frank Ostling from IDNR distributed informational packets to the Commissioners regarding the deer management report. The IDNR believes hunting can be managed safely in state parks and fish and wildlife areas. A PowerPoint presentation was then done regarding Chronic Wasting Disease, the history, what it does to the deer population, how it is transmitted, and its fatality rate. There is no cure or treatment for the disease. Most of the CWD within this area is a narrow band along the Boone/Winnebago line. There is an infected population along the Kishwaukee River. He advised the Commissioners of the CWD management strategy, focusing on intensive sharpshooting in known CWD areas. He then showed a graph showing the number of deer the District has eliminated. IDNR believes deer population has been cut in half in the forest preserves, which they believe is a good thing. (Letter from IDNR Director Mark Miller is attached.)

ACTION ITEMS
2012 deer management program – Randy Olson read into the record a letter regarding the deer management program, and struck this action item from the agenda.

Donation of pavilion – Jane Snively – Klehm – Jane Snively, the Executive Director of Klehm Arboretum & Botanic Garden, recognized Tom Kalousek and Tom Hartley for their hard work and assistance to Klehm. She then presented the donation of the newly constructed Nancy Olson Children’s Garden Pavilion to the District. She explained it is an outdoor classroom which provides shelter for children of all abilities working at picnic tables in the pavilion. Judy Barnard made a motion to accept the donation of the Nancy Olson Children’s Garden Pavilion from Klehm Arboretum & Botanic Garden, seconded by Mary McNamara-Bernsten. Motion passed 6-0, with Jay Ferraro abstaining.

Nature Preserve dedication – John Nelson, Nature Preserve Commission – On July 20, 2011, the Board approved the plan to add buffer areas to the Sugar River Alder and Colored Sands Nature Preserves. John Nelson distributed two proposals to the Board, then asked for approval to move forward with the designation on January 24, 2012. Russell Heinrichs gave an overview of the proposals. Gloria Lind made a motion to designate Nature Preserve status for additional buffer areas at Colored Sands and Sugar River Alder Forest Preserves, seconded by Audrey Johnson. Motion passed 6-0, with Jay Ferraro abstaining.
Land acquisition – addition to Deer Run Forest Preserve – Tom Hartley presented the resolution to purchase 80 acres adjacent to Deer Run Forest Preserve from Larry Bernier. Two grant applications were successful, the Grand Victoria Vital Lands grant and the Illinois Clean Energy grant. Because of these grants, there will be very little cost associated with this land acquisition. Judy Barnard moved to approve the purchase of 80 acres from Larry Bernier for the purchase price of $374,000, seconded by Audrey. Motion passed 6-0, with Jay Ferraro abstaining. Judy said that, with the $250,000 that the District is getting from the November 29 sale of bonds, she would like to see some of that money be used for match money for this purchase.
Tree removal contract – Tom Hartley is requesting approval to remove pines at three different forest preserves, Pecatonica River, Roland Olson, and Fuller Memorial. Fuller Memorial is more of a thinning of the existing pines that are there. The overarching resource goal for the District’s conservation property is to restore or recreate it to its pre-settlement status of the early 1800’s. The first survey that describes vegetation of the county from 1836-1840 indicates there are no pines listed in the survey records as naturally occurring in Winnebago County. Tom recommended entering into a contract with Premier Forest Products, starting this winter. He indicated there will be some cleanup costs, but no removal costs. Audrey Johnson moved to approve a contract with Premier Forest Products, Inc., of Oregon, Illinois, for removal of pine trees in specific areas of Roland Olson, Pecatonica River, and Fuller Memorial Forest Preserves during the winter months, 2011-2013, seconded by Mary. Motion passed 6-0, with Jay Ferraro abstaining.
Revised Board schedule¬ – At the November 29 Board meeting there was discussion about moving the Board meetings from Tuesdays to Wednesdays to avoid the District’s meetings coinciding with the Rockford Park District’s and others. This would also give the media a chance to attend the District’s Board meetings and be better informed of the issues facing the District. Mary made a motion to move the Board meeting dates to the 3rd Wednesday of each month. Motion passed, with two No votes and one abstention. The meetings will remain at 5:30 at District Headquarters, and will be on the 3rd Wednesday of every month.
Employee Bonus – Randy Olson read into the record a statement regarding the proposed employee bonus issue and struck this item from the agenda.
Revision to Code and Review of Code – Audrey moved that all non-budgeted action items with corresponding background be distributed at least 15 calendar days in advance of a scheduled Board meeting, seconded by Judy. Jay commented that by voting for that it would mean that the District couldn’t accept the donation from Klehm because there was no 15 day notice, or that the District couldn’t accept the nature preserve dedication because there was no 15 day notice and asked for clarification from the Attorney Mike Scheurich. Randy then indicated it takes five votes to change the Code. Roll call vote was taken, and the motion failed.
Review of Code – At the November 29 Board meeting, the Commissioners discussed the possibility of reviewing the District’s Code, just a review, not a change, to become better educated, after being in office for a year. Attorney Mike Scheurich then indicated that there are a few things he has noticed that need to be reviewed. Judy Barnard then made a motion to establish a committee to review the Code of the Winnebago County Forest Preserve District, seconded by Mary. Motion passed, with two No votes and one abstention. Randy Olson then appointed the Committee to be Attorney Mike Scheurich, Mary McNamara-Bernsten and Cheryl Maggio.
BOARD DISCUSSION
Strategic planning/focus groups report – Judy Barnard and Pam Clark Reidenbach – Judy introduced Pam from the Not for Profit Center for Excellence. Pam gave a brief update on the status of the focus groups, indicating there has been a good turnout in each group. Pam was told that the Commissioners thought that a Media focus group should be created. Pam recommended waiting to talk with the media, because the purpose is to collect relevant data to plan for the future of the District. She recommends that once the plan is complete, then meet with the media and offer to answer questions to the plan, goals, core values, and objectives. She explained that once the focus groups are complete, she will compile all the information and give a presentation to the board with the findings. Next steps will be the presentation in January, then the Commissioners will identify critical issues, create goals, and finally, a strategy for the future.

Process to fill Commissioner vacancy – Randy Olson read into the record a statement striking this item from the agenda.
STAFF REPORTS
November financial report – Steve Chapman – Steve Chapman presented the November financial report. Replacement tax money came in higher than anticipated because of a state amnesty program. Improvement and Development Fund revenues were higher than anticipated primarily due to a few reimbursements received, and expenses were on target. Golf operations ended with a $58,000 surplus.

PDRMA award – Park District Risk Management Agency – The District was given a $1,500 cash award acknowledging the District’s loss prevention efforts. Tom told the Commissioners that this is a true testimony that the District’s employees are observing safety standards for the citizens who use our preserves.

Letter re: Baxter Road redevelopment project – Tom Hartley sent a letter to Cherry Valley Village Trustees, New Milford Village Trustees and the Village of Cherry Valley regarding the I-39/Baxter Road Redevelopment Project. The letter stated that the District would like to be able to comment on the proposed project area and future development plans regarding storm water runoff quantity and quality to determine any potential impact to the Forest Preserve District property.

2012 Calendars – Jamie distributed a Forest Preserve District calendar to each guest in attendance and to the Commissioners.

CLOSED SESSION
The meeting was closed at 7:59 PM to discuss union contract negotiations. The meeting re-opened at 8:50. Randy Olson declared no action was taken while in closed session.

ANNOUNCEMENTS & COMMUNICATIONS
IAPD annual conference – Tom Kalousek reminded the Commissioners that the Illinois Association of Park District Conference is January 26-29. Those who said they would be attending are registered and there is still time to register for those who haven’t.

Meeting with RPD – Tom announced that the first strategic scoping meeting with the Rockford Park District will be December 9 at noon. Tom Kalousek and Executive Director Tim Dimke from Rockford Park District will be attending.

Parks & Rec conference – Audrey announced that in January she will have a written report from the National Congress of Parks and Recreation, which she attended in Atlanta.

Strategic planning – Tom Kalousek announced that when Pam Reidenbach finishes the focus groups, she would like to have dates for strategic planning, possibly two meetings in January, and one would be a review. The second would be to finalize a strategic plan.

Resignation of Commissioner Jay Ferraro – At the end of the meeting, Commissioner Jay Ferraro turned in his resignation to President Randy Olson.

ADJOURNMENT
Meeting adjourned at 9:04 PM.
Special Board meeting announcing Commissioner Vacancy – 5:30 Wednesday, January 4, Headquarters.
Strategic Planning meeting, 5:30 Wednesday, January 11, District Headquarters.
Next regular Board meeting 5:30 Wednesday, January 18, District Headquarters.

Ronelle Johnson
Recording Secretary

Board Strategic Planning Committee Minutes
January 5th, 2012

Winnebago County Forest Preserve District

STRATEGIC PLANNING COMMITTEE MEETING
Headquarters
July 18, 2011 – 5:30 PM

PRESENT STAFF
Judy Barnard – Chairman Tom Kalousek, Executive Director
Mary McNamara-Bernsten
Audrey Johnson
Cheryl Maggio

CALL TO ORDER
The meeting was called to order at 5:39 by Chairman Judy Barnard.

WRITING COMMITTEE
The writing committee reviewed the following from the strategic planning meeting of the Board from July 12:

Mission
• Connecting people to nature while preserving natural lands.

Core values
• Connecting people to nature.
• Protecting and preserving natural lands and natural communities.
• Educating the community on the benefits and history of the land.
• Being responsible to the recreational needs of the people while minimizing the impact on the environment.

Definitions
• Preservation – Acquire, restore, protect, and manage diverse natural communities.
• Recreation – Provide opportunities for activities in a natural setting.
• Education – Enhance understanding and impart knowledge through programs and resources.

FUTURE PLANNING
Judy Barnard distributed the Land Classification and Use Policy, which lists three classifications of land uses: Reserve areas, recreation areas, and support areas. She advocated adding a fourth classification, cultural heritage areas. She summarized these areas as follows:

Reserve areas
• Preserve natural areas.
• Protect natural land forms.
• Protect flora and fauna.
• Preserve wildlife habitat.
• Acquire land for restoration.
• Connect natural areas.

Recreation areas
• Desirable locations for recreational activities.
• Desirable soils for recreational activities.
• Accommodate existing needs or future recreational uses.
• Accommodate special recreational uses.

Cultural heritage areas
• Preservation of cultural heritage.
• Interpretation of cultural heritage.
• Acquisition of historical site.
• Acquisition for demonstration purposes.

Support areas
• Accommodate support services and facilities.
• Lands vital for management of District.

ANNOUNCEMENTS and COMMUNICATIONS
Judy pointed out two articles from Parks and Recreation magazine: an article on Elizabeth Kessler, an IPRA Fellow award winner; and an article on natural lands inventory by Dr. Deanna Glosser, CEO of Environmental Planning Solutions.
ADJOURNMENT
The meeting was adjourned at 7:00 by Chairman Judy Barnard.

Judi Day
Recording secretary

Board Strategic Planning Committee Minutes
January 5th, 2012

Board Strategic Planning Agenda
December 29th, 2011

Board Meeting Agenda
December 29th, 2011

Board of Commissioner Meeting
December 20th, 2011

2012 Board Meeting Schedule
December 15th, 2011

Board of Commissioner Special Meeting
December 14th, 2011

Board of Commissioner Meeting
December 7th, 2011

Board Meeting Minutes
December 7th, 2011

Winnebago County Forest Preserve District
BOARD MEETING
District Headquarters
November 29, 2011

PRESENT STAFF
Mary McNamara-Bernsten – Vice President Jamie Johannsen, Marketing
Judy Barnard Steve Chapman, Finance
Audrey Johnson
Cheryl Maggio

ABSENT
Jay Ferraro
Gloria Lind
Randy Olson

ROLL CALL
The meeting was called to order at 5:33 PM. Recording secretary Ronelle Johnson called the roll. Four Commissioners were present. Vice President Mary McNamara-Bernsten presided.

PLEDGE OF ALLEGIANCE Cheryl Maggio led the assemblage in the Pledge of Allegiance.

APPROVAL of MINUTES Minutes for November 8 were amended to include the following correction to the BINA Hearing minutes: “President opened up the hearing for comments. No comments were received and the hearing was then closed.” Amended minutes were approved.

ACTION ITEM
Closed session minutes. Motion to approve closed minutes as discussed in closed session on 11/8: The following closed session minutes are hereby open for public view:
January 18, 2011 April 19, 2011 August 9, 2011
March 15, 2011 July 20, 2011
Motion passed unanimously.

Sale of Bonds – Steve Chapman distributed the Moody’s Investors Service report for the Commissioners. Steve then distributed a letter to Randy Olson from Spear Financial. The bid was negotiated with Robert Baird & Company, and the interest rate was better than anticipated, which generates an additional $250,000 for land acquisition. The closing date is possibly December 13. Mary McNamara-Bernsten read the ordinance to the Commissioners. Steve indicated that the reason the District is not refunding the entire amount is because there is a bond payment due at end of December. Audrey asked if some of this money will be used to pay for the Four Lakes addition. Judy thought that was not the intent. Cheryl indicated that it would qualify to be used for that. Audrey’s concern is that it isn’t taken out of the wrong funds. Judy said she thought the money is already planned for and this money is to be used for the parcels of land the District needs and wants. We always need match money and if we don’t leave it for that, we don’t get grants. Audrey then made a motion to approve the sale of bonds in the amount of $2,455,000 for the purpose of refunding a portion of the $2,715,104 2002A outstanding aggregate principal amount of Series 2002A Limited General Obligation Bonds of the District (the “Series 2002A Bonds”), Land Acquisition, and issuance costs of the bonds. The motion was seconded by Cheryl and Judy. Roll call vote was made and motion passed unanimously.
BOARD DISCUSSION
Judy brought up the polluting of Kilbuck Creek and that the District has invited IEPA to come to the December 6 meeting to address the issues. She would also like to have someone come from William Charles to speak to the Commissioners as to how they will be mitigating this issue and put them on notice that the District is deeply concerned.

Soil and Water Commission Board Meeting – Judy indicated that there were reports on the Baxter Road corridor. It is getting set to burst open the land at I39 and it backs up to the Kishwaukee Forest Preserve, which is also William Charles property, and they have come in for zoning on that. As part of the 2030 plan, there is a buffer requirement and because the ordinance part has not been completed, there’s nothing to enforce that as a buffered area. It is necessary for the District to stay on top of these developments that will affect our property. Judy would like to talk to Troy and Chuck Thompson at William Charles for the January board meeting.

Judy would like to review the Commissioners Rules of Order and Procedure and would like to discuss these at the January meeting or possibly at the December meeting, putting together a committee that would sit down with the District’s attorney and go over the Rules of Order.

Judy would also like to be sure the Commissioners address the residency of Jay Ferraro. He has admitted to moving to Moline, and that he has six months and one day to resign, and that needs to be followed up on. She feels the District needs a legal opinion on the right thing to do. He should not be voting if he is not legally able to. Another question as to his residency, if he has a house here and one in Moline, what affect does this have on his residency. Mary suggested asking Mike Scheurich about the legality of it all, and talk to Jay and ask him to leave. The District needs to make sure that everything is being done right.

Judy also mentioned that when the Commissioners are getting legal opinions, there needs to be a process for getting that information to the Commissioners. She thinks that if somebody gets a legal opinion, the Board needs to know what the legal opinion is from the Attorney. Everybody needs to be on the same playing field.

Audrey believes that at the next meeting there needs to be a discussion with Randy about discussing things in public or in the media without the Commissioners having previously discussed it. Referring to the fact that Randy stated that there will be a moratorium on sharpshooting, and things have gotten out of hand. A Commissioner cannot come across to the public as the Board has decided something, when they haven’t. Jamie Johannsen indicated that the deer population issue has not been a Board decision in the past, it is an operations decision.

Judy indicated that former County Board member, Gary Jury, would like to talk to her about the Chuck Sweeny article on Sunday, November 27, in the Rockford Register Star. Cheryl indicated she is not willing to let Chuck Sweeny badmouth the District with inaccurate information. Judy thinks the Board needs to talk about a policy regarding responding to the articles in the paper, especially the negative articles. Cheryl thinks a guest editorial in the paper to rebut the negative press is a good idea. Mary distributed a draft guest editorial for consideration of submitting to the newspaper. Cheryl believes the District needs to include a list of what they have accomplished since the new Commissioners have been in place, and that the District should submit a guest editorial every month to keep public updated on what is being done.

Hunting in the forest preserves is an issue that needs to be discussed in the strategic planning process. The deer population issue needs be discussed further to a much greater extent, and the impact of CWD and hunting. The District’s Mission is to protect the quality of the resources in the forest preserve and make sure the plants and the animals are a thriving ecosystem, and a balance needs to be kept. Public perception is that the sharp shooting started due to CWD, and that is not true. Cheryl and Judy would rather do a guest editorial as to the strategic planning process as opposed to the deer population issues.

Cheryl then thought it would be a good idea to have Chuck Sweeny invited to a focus group. Judy agreed and also thought it would be good to have all the people that ran for Commissioner invited to a focus group or be their own focus group. Jamie will talk to Tom Kalousek and Pam Clark Reidenbach about Chuck Sweeny being in a group as well as former candidates. There was further discussion about the media being their own focus group. Jamie will talk to Tom and Pam about that as well.

Mary and Judy believe the board meetings may need to be changed, due to the fact that the District meetings are same nights as the Park District meetings and the press covers the Park District and the District is not getting fair coverage. This will be further discussed on December 6.

FOCUS GROUPS UPDATE:
Jamie reported that three focus groups are complete and have been well attended. She described to the Commissioners the process of what happens during the focus groups, and gave an update of what groups are left and been added.

ADJOURNMENT
Meeting adjourned at 6:36
Next board meeting 5:30 PM, Tuesday, December 6, District Headquarters

Ronelle Johnson
Recording Secretary

Board Meeting Agenda
December 5th, 2011

Board Meeting Minutes
November 30th, 2011

Winnebago County Forest Preserve District
BOARD MEETING
District Headquarters
November 8, 2011

PRESENT STAFF
Randy Olson – President Tom Kalousek, Executive Director
Judy Barnard - arrived at 5:34 Vaughn Stamm, Preserve Operations
Mary McNamara- Bernsten Tom Hartley, Land & Development
Jay Ferraro Mike Durand, Golf
Audrey Johnson Jamie Johannsen, Marketing
Gloria Lind Steve Chapman, Finance
Cheryl Maggio
GUESTS
Lenae Weichel
Steven Alan Hilton, Sr.
Bernice Eisenbraun

ROLL CALL
The meeting was called to order at 5:32 PM. Recording secretary Ronelle Johnson called the roll.

PLEDGE OF ALLEGIANCE Gloria Lind led the assemblage in the Pledge of Allegiance.

APPROVAL OF MINUTES Minutes for October 11 were approved.

BINA Hearing – The meeting was suspended for Public Hearing required under Bond Issue Notification Act (BINA). Approved by Gloria Lind and seconded by Mary McNamara-Bernsten. President Randy Olson opened up the Public Hearing for comments. No comments were received, and the Public Hearing was then closed. Meeting returned to open session.

PRESENTATIONS and PUBLIC PARTICIPATION
Steven Alan Hilton, Sr., a/k/a The Undertaker – Mr. Hilton has offered his services to run special events for the District that could be used to increase use and visibility. He has done similar special events for Rockford Park District and other not-for-profit organizations.

Bernice Eisenbraun – Equestrian Facilities Ms. Eisenbraun is inquiring about the property over by the Old Stone Bridge Trail. She expressed her concerns regarding the safety of riding to places such as Roland Olson and being respectful that it is now a bike trail and horses are no longer allowed on the path. She is hoping to use the new forest preserve and that the District would consider putting a path around it that is horse friendly. Old Stone Bridge Trail is a perfect property for people and equestrians. She expressed how people love to see horses on the trails in the parks, but there aren’t many places for people to ride their horses and would like to have more options. The equestrian community would help and simply wants safe access. She stressed she would like to have other places to ride and it would be a wonderful asset for the community. Randy Olson asked Tom Hartley to look into it.

ACTION ITEMS
Bids – Macktown Historic District Sewer – Tom Hartley explained that the holding tank has started to leak and is requiring frequent pumping. Therefore, to solve the sewer problem in a more permanent fashion, the District would like to connect to the already installed but not in use sewer line. Two bids were received. Tom and the staff recommended going with the lowest bidder, Stenstrom Excavation. Jay Ferraro made a motion to award the contract for repair of the sewer system at Macktown Visitors Center at Macktown Historic Village to the lowest bidder, Stenstrom Excavation & Blacktop, Rockford, for a total cost of $38,735. Judy Barnard seconded the motion. Motion passed unanimously.

Holiday Schedule for 2012 – Mary McNamara-Bernsten moved to approve the holiday schedule for 2012, seconded by Audrey Johnson. Motion passed unanimously.

Fee Schedule for 2012 – Judy Barnard made a motion to approve the 2012 fee schedules for shelterhouse, camping, flying field, equestrian, and golf. Motion was seconded by Mary and Audrey. The discussion included the potential use of the building at the new Four Lakes addition, and Randy suggested putting a fee rate on that to see whether it’s feasible and legitimate to use. Tom Hartley mentioned that he has done some work on that already, and will put together a report. Randy recommended $150 for rental per day, with the idea of keeping the cost low enough to get people used to using it. He believes it would be ideal to be used for retreats, wedding receptions, etc. Judy and Mary would like to hold off on setting a price. Tom Hartley says the bathrooms will need to be enlarged and it is unclear if it would be able to handle that kind of use. Gloria inquired about the electric, and Tom indicated that it is fine, but the big thing that might need adjustment is the septic. Gloria believes it would be a fantastic campground. Tom Kalousek said it would be helpful to have Tom Hartley finish his report. Tom Hartley added that the pond is scheduled to be shocked in the spring by the DNR. Randy recommended that the staff looks at what fees would be in the future to rent and what things would be needed to be done to use the facility for rental, etc. Motion passed unanimously.

Budget amendment – development projects from 2011 – Steve Chapman advised the Commissioners that at the end of fiscal year 2010-2011, some of the development projects budgeted for the 2011 season were not completed. The unspent funds for these projects need to be forwarded to the 2012 fiscal year in order for the projects to be completed and paid for. Audrey made a motion to approve the budget amendment moving appropriations from 2011 to 2012 for the Capital Development Fund for a total of $52,700, seconded by Mary. There was no discussion. Motion passed unanimously.

BOARD DISCUSSION
Report on meeting with Rockford Park District – Randy and Mary had a meeting with the Rockford Park District and they brought back a lot of information to share with the Commissioners. Mary distributed a packet of information containing facts, statistics, goals, etc. It was suggested that the Park District’s golf department and environmental education department meet with the District’s golf and environmental education departments to discuss ways to complement each other’s programs and ideas. Randy added that it is a good opportunity for us to see what other people are doing and to improve our programs. Mary mentioned the Park District’s volunteer task force was also discussed and it would be a great resource to tap into because it is a very successful part of their programs. Randy liked that the Park District has their goals and priorities all over their offices and as strategic planning is done, goals and priorities can be developed and visible to all employees. Audrey indicated that the District needs to get the public input before anything is done (focus groups need to be completed).

Report on meeting with Plug & Pellet Club – Randy and Judy met with approximately 50 hunters on October 19, at 7:00 PM. The hunters are very passionate about hunting and the one problem is there are not as many places to hunt as there used to be. Farmers don’t allow it like they used to because of liability. Judy indicated they also had big concerns about the deer reduction and would like to set up some sort of a lottery so they could apply to be sharpshooters for the District. They would like a youth hunting program with bow and arrow. The group Randy and Judy met with was only one of eight sportsman groups in this area. Judy would like to interview more of the sportsman groups and add them as a separate focus group.

Strategic Planning Committee Report – Judy Barnard reported that invitation letters have gone out to the contacts for the focus groups, which are starting on Monday, November 14 and will continue through Thursday, December 1. After this process is done, then additional input from the community will be used to continue with the strategic planning process. Judy thinks this is an exciting time and is looking forward to what people have to say. Jamie reported that there is a good response from the first focus group. Tom Kalousek then clarified that a hunting group will be added as a focus group. Judy would like to see if all eight sportsman groups could be contacted.
NRPA conference – Audrey Johnson and Tom Kalousek went to Atlanta to the National Recreation and Parks Association conference. Audrey came back with a lot of information and she distributed information on equestrian areas that she feels will be very helpful to the District.

Foundation Committee Report – Audrey chaired a Foundation Committee meeting on October 20, 2011 and handed out minutes of that meeting. She also attended a Foundations seminar while at the NRPA conference. She gave a brief summary of what she learned and handed out a proposal for developing the Winnebago County Forest Preserve Foundation.

Contract with Pam Reidenbach – Judy Barnard has requested that the District’s contract with Pam Reidenbach be expanded to assist the District in the search process for the Executive Director position. Judy reiterated that the District needs the assurance that the person hired has the District’s interests at heart, and she feels since Pam has been involved with the strategic planning, she knows the District’s needs and wants. In addition, her fee is extremely reasonable. Tom Kalousek then handed out brochures that the IAPD distributes for Executive Director vacancies. Randy would like to lay this over and have Pam come and talk to the Commissioners at the next meeting. Tom Kalousek will contact her.

Amendment to Code – Audrey Johnson requested an amendment to the District Code that would require an automatic layover before a final vote can be made on certain action items. She believes that this procedure will give the Commissioners time to research and gather pertinent information on an issue before voting. This has been held over until the next Board meeting on December 6.

Kilbuck Creek storm water – Judy Barnard gave a report on Kilbuck Creek and the unusual color of the water. The IEPA is aware of the problem and are trying to correct it. Judy would like to call the head of the IEPA, Chuck Corley, and ask if Nancy could come to the next meeting to talk to the Board about how they intend to resolve these issues.

New Milford/Cherry Valley TIF District – Tom Hartley distributed a list of public hearing dates that he wanted Commissioners to know about, along with a sample letter for the Commissioners to send to the ZBA. The District’s issue is that the soils on that property are poor quality for building and could cause some water quality issues. More than half the soil is not suitable for roads or buildings. Judy reiterated the problems of the industrial areas along the I-39/Baxter Road corridor and the runoff, running all the way down to Rotary Road. Long term water will run to Rotary and could end up with ravines that could be 150 feet deep, therefore the runoff and detention issues need to be addressed.

Land Trust Alliance meeting in Milwaukee. Judy went to two different sessions. The first was Winning Land Conservation Ballot Measures, and the second was Using Clean State Water Revolving Fund. The Land Conservation Ballot Measures session had information on how they deal with opposition, etc, so if the District ever needs to deal with this, Judy would like to have somebody come from the Trust for Public Land and talk to the Commissioners. The Using Clean State Water Revolving Fund is not currently being done in Illinois, but the District could build a relationship with IEPA to help deal with storm water runoff and protect water quality.

STAFF REPORTS
Executive Directors report – Tom Kalousek distributed a letter from Illinois Clean Energy announcing a grant the District has been given for the acquisition of the Deer Run Forest Preserve addition. He then gave an overview of what the staff has been working on since the last board meeting. Facebook is up and running, new TV ads are running promoting gift cards for the holidays, and the 2012 calendar is at the printer. Jamie will be attending the Kishwaukee River Awareness Campaign on behalf of the District on December 1. Campgrounds will be closing for the season on November 16, the Ledges Golf Course closes for the season on October 30, and Atwood and Macktown will remain open until further notice. Tom also gave the Commissioners the Quarterly Work Plans for September, October and November. Cheryl Maggio asked about the union contract. Tom Kalousek indicated that the first meeting would be November 9, and that he is hoping for a contract for the December 6 Board meeting. Tom distributed end of season revenue statistics. Mike Durand indicated golf was better than average this year due to the good weather.

CLOSED SESSION – The meeting was closed at 6:38 to discuss closed session minutes. The meeting re-opened at 6:42. Randy Olson declared no action was taken while in closed session.

ANNOUNCEMENTS & COMMUNICATIONS
Ducks Unlimited fall dinner – 5pm Thursday November 10 – Giovanni’s

Sheriff Meyers sent Tom Kalousek a letter indicating that the Sheriff’s Department agrees to the proposed contract adjustments.

ADJOURN
Meeting adjourned at 6:50.

Next Board meeting – 5:30 Tuesday, November 29, District headquarters, for the sale of the bonds
Next regular Board meeting – 5:30 Tuesday, December 6, District headquarters

Ronelle Johnson, Recording Secretary

Board Meeting Agenda
November 21st, 2011

Board of Commissioners Meeting
November 11th, 2011

Board Meeting
November 9th, 2011

Board Meeting Minutes
November 9th, 2011

Winnebago County Forest Preserve District
BOARD MEETING
District Headquarters
October 11, 2011

PRESENT STAFF
Judy Barnard Tom Kalousek, Executive Director
Mary McNamara- Bernsten Vaughn Stamm, Preserve Operations
Jay Ferraro Tom Hartley, Land & Development
Audrey Johnson Mike Durand, Golf
Gloria Lind Jamie Johannsen, Marketing
Cheryl Maggio Steve Chapman, Finance
Mike Scheurich, Attorney
ABSENT
Randy Olson-President GUESTS
Ted Long

ROLL CALL
The meeting was called to order at 5:31 PM. Recording secretary Ronelle Johnson called the roll. Six Commissioners were present. Mary McNamara-Bernsten presided in Randy Olson’s absence.

PLEDGE OF ALLEGIANCE Audrey Johnson led the assemblage in the Pledge of Allegiance.

APPROVAL OF MINUTES Minutes for September 13 were approved.

PUBLIC PARTCIPATION
Ted Long – Mr. Long shared some ideas regarding hunting in the forest preserves. He gave a background of himself and then gave a brief history lesson of the different wild animals in this area in the 30’s, 40’s and 50’s. He believes there is now a deer problem. He has been on his farm since 1951, which is across the street from a preserve. In the last 10 years, nothing has been done with the deer. He passed around some pictures of what the deer have done to the corn field, as well as pictures of the corn before the deer eat it and after. He also brought in real ears of corn to show the damage the deer are causing and is asking the board to let the hunters control the deer population, and possibly have the meat donated to the people who need it. Cheryl Maggio asked if he was asking for bow and arrow as well as shotgun hunting seasons, and Mr. Long indicated he didn’t have a preference. Judy Barnard wanted to know if there were any other animals eating the corn. He believes it is just the deer. Cheryl wanted to know if he had seen groups of deer and Mr. Long indicated that he had seen groups of 20 and 30 deer going down the creek.

ACTION ITEMS
Adoption of laid-over 2012 budget and levy – Tom Kalousek stated that the budget was presented on August 24 and was laid over for 30 days. The public hearing was held. Judy Barnard made a motion to adopt the laid-over Annual Budget and Appropriations Ordinance of the Winnebago County Forest Preserve District for the period from November 1, 2011 through October 31, 2012 and the laid-over Levy Ordinance for the year 2011. Motion was seconded by Gloria Lind. Motion passed unanimously.

Approval of sale of 2002A bonds – Jay Ferraro made a motion authorizing the issuance of bonds in an amount not to exceed $2,650,000 for the purpose of advance refunding a portion of the $2,715,104 outstanding aggregate principal amount of series 2002A limited general obligation bonds of the district (the “Series 2002A bonds”); and the setting of the bond issue notification act hearing. Motion was seconded by Audrey. Motion passed unanimously. The Commissioners were asked to look at their calendars for a special board meeting on November 29. In the event a special meeting can be agreed upon, this could get done by the end of the calendar year.

Bids on Central Shop roof – Tom Hartley advised the Commissioners that the Central Shop roof is in bad shape, and although it is a budget item for next year, it needs to be done this year. After some discussion as to when the project can be started, the 15 year warranty and the materials that would be used, Jay Ferraro made a motion to award the contract for the repair of the roof at Central Shop to the low bidder, Carlson Roofing, for a total cost of $37,460. Motion seconded by Judy. Motion passed unanimously.

BOARD DISCUSSION
Strategic Planning Report – Judy Barnard handed out memorandums to the Commissioners that reported that the focus group questions have been refined, and a time frame for proceeding has been created, along with a list of possible focus group participants. There are still some items to be completed before the focus groups can meet, which are tentatively scheduled for the 2nd, 3rd and 5th week of November. Mary McNamara-Bernsten asked everyone to look at the lists to see if something is missing, e.g., age groups, genders, etc., and to look at what is there and add to it. Jay Ferraro suggested people from the health industry, and a few names were mentioned and those people would be contacted.

Expanding the contract of Pam Reidenbach – Judy Barnard explained the need for assistance in the search process for Executive Director position and would like to have Pam Reidenbach help with that process. Judy explained her concerns about bringing in someone from the outside and thinks that a local person as a facilitator is the way to go because they know the District, the needs, etc. Pam is qualified to help with the search for the new Executive Director. Tom Kalousek believes that some of the work she has already done will help her in the process in the future, however the cost may not be very firm, because the extent of the role she would play is unknown at this time. This is being laid over until November 8.

Special Districts Forum – Audrey Johnson gave an overview of the Forum that she and Jamie Johannsen attended and brought back lots of information that is very comprehensive. She attended many informative sessions and has lots of ideas that she believes the District will be able to incorporate.

Amendment to the District Code – Audrey Johnson requested that the staff draft an amendment to the District Code that would require an automatic layover before a final vote can be made on certain action items such as land acquisition, staffing changes and contracts, and large expenditures. Audrey believes that this procedure will give Commissioners time to research and gather pertinent information on an issue before voting. There was a lot of discussion about this. As to large expenditures, Judy Barnard believes a dollar amount needs to be set. Tom Kalousek suggested the wording to be “non-budgeted items” instead of large expenditures. In regards to the issue of laying over for 30 days, Jay Ferraro believes we usually do wait 30 days, and that staffing and contracts should be up to the Director, and for large expenditures he agrees with Judy. He also believes the Code does not need to be changed, that nothing is being done wrong. Right now the Commissioners are simply having growing pains. Audrey further explained that issues need to be more thought through, so that the Commissioners have the chance to understand the issue and that the chairperson cannot do an interpretation, it needs to be in black and white to all the Commissioners. Mary McNamara-Bernsten believed that a lot of times we are efficient with the meetings, and with that comes some hurried votes, etc. Judy then added that anything that needs to be voted on needs to be seen in advance. Tom Kalousek indicated that it was almost a year ago that the Commissioner’s Rules of Order and Procedures were written, and maybe they need to be looked at some areas need additional clarification. Attorney Mike Scheurich then said that any Commissioner can move to table an issue or suspend a rule to have the protections needed. Once the motion to table or suspend is brought up, if majority goes along with it, an issue can move to table or suspend with a 4/3 vote. Judy mentioned it would be helpful to have the issues out a specified time period in advance, so people have the time to read it, understand and ask questions. Commissioners agreed 15 days in advance on items that needed to be voted on needs to get to the Commissioners. Audrey will re-write her motion for next meeting to reflect the changes discussed. The November 8 meeting will have the motion to read as follows:
Action items laid over – all non-budgeted action items with corresponding background information must be distributed to each Board member at least 15 calendar days in advance of a scheduled Board meeting.
Establishing a Foundation oral report – Audrey Johnson handed out a proposal for the WCFPD Foundation. Judy Barnard would like to have a couple different people come talk to us, at two separate meetings, about setting up a foundation. There are people willing to come and help us with the project. Audrey would like to contact Gloria Lundin, Jim Keeling, and somebody from NLI (Tom Ptacin and possibly Jerry Paulson). Audrey made a motion to have an executive committee meet with these 3 different people and the information will be sent to the Commissioners before the next board meeting (November 8), then the Board can talk and vote on what to do. Seconded by Judy. Cheryl Maggio brought up that it shouldn’t be an executive committee, because an executive committee needs officers. Audrey amended her motion to form a separate committee (named Foundation Committee). The Foundation Committee will consist of Audrey, Cheryl, Mary, Judy and Randy, seconded by Judy. Motion passed unanimously. Audrey will contact Lundin and Keeling, Judy will contact NLI, and the committee will come up with dates to meet to discuss information.

STAFF REPORTS
Executive Directors Report – Quarterly Work Plans – The Strategic Planning Committee had requested quarterly work plans from the administrative staff members. Tom Kalousek handed out the work plans for the Commissioners review. Mike Durand added that the Ledges will be closed for the season on Sunday, October 30. The other two courses will stay open until the weather dictates a closing time. This nice weather has been good for attendance on the courses. Gloria Lind asked if the District does anything about the mosquitoes. Mike Durand indicated the golf courses get sprayed. Tom Kalousek reported that the District does not use chemicals unless for a prescribed application or some nuisance situation. The District does have a few bat houses in the preserves.

CLOSED SESSION
The meeting was closed at 7:15 to discuss land acquisition. The meeting re-opened at 7:40. Mary McNamara-Bernsten declared no action was taken while in closed session.

ANNOUNCEMENTS & COMMUNICATIONS
Tom Kalousek distributed two articles that were in the Rockford Register Star. The first was about NLI’s new preserve along the Pecatonica River, and the second was an article regarding the Kishwaukee River cleanup.

Tom also distributed a press release regarding the New Community Trees Program. Judy Barnard will be representing the District.

Kevin Haas is doing a report on the Emerald Ash Borer because it is in Winnebago County; the Community Tree Advocate program is going to educate people on that.

Severson Dells annual breakfast 7:30am Wednesday, November 2 at Giovanni’s.
Ducks unlimited fall dinner – 5:00 PM Thursday, November 10 at Giovanni’s.
Illinois Association of Park Districts conference is January 26-29. If the Commissioners are planning to attend the conference, let Tom Kalousek know by December 1.

ADJOURN
Meeting adjourned at 7:40. Tom Kalousek has requested that the Commissioners check their calendars for availability on November 29 at 5:30 to have a special board meeting for the bond sale.
BINA hearing, 5:30, Tuesday November 8, Headquarters
Board meeting, 5:30, Tuesday November 8, Headquarters
Board meeting, 5:30, Tuesday December 6, Headquarters

Ronelle Johnson
Recording secretary

Board Meeting Agenda
November 4th, 2011

Notice of Public Hearing Required Under Bond Issue Notification Act
October 24th, 2011

Board Meeting Agenda
October 18th, 2011

Board Foundation Meeting
October 18th, 2011

Board Meeting Minutes
October 12th, 2011

Winnebago County Forest Preserve District
BOARD MEETING

District Headquarters
September 13, 2011

PRESENT STAFF
Randy Olson – President Tom Kalousek, Executive Director
Judy Barnard Vaughn Stamm, Preserve Operations
Mary McNamara- Bernsten Tom Hartley, Land & Development
Jay Ferraro Mike Durand, Golf
Audrey Johnson Jamie Johannsen, Marketing
Cheryl Maggio Steve Chapman, Finance

ABSENT GUESTS
Gloria Lind Moe Kielsmeier
Jake Henry
Mark Dahlgren
Constance McCarthy
Katie Townsend
Lenae Weichel
ROLL CALL
The meeting was called to order at 5:35 PM. Recording secretary Ronelle Johnson called the roll.
Six Commissioners were present; Gloria Lind was absent.

PLEDGE OF ALLEGIANCE Jay Ferraro led the assemblage in the Pledge of Allegiance.

APPROVAL OF MINUTES Minutes for August 24 were approved.

PUBLIC PARTCIPATION
Mark Dahlgren read a statement that he believes the Land Use Plan has been disregarded. He felt the proposed purchase from Don Gasparini is business as usual and the Board needs to understand it is their responsibility to abide by the Land Use Plan because that is what is best for Winnebago County.

Lenae Weichel shared what she believes the citizens of Winnebago County deserve from their elected officials. She believes they deserve completion of a mission and strategic plan and abide by that mission and plan; formation of a Land Advisory Committee consisting of the Board and citizens; transparency; a conflict of interest policy; opportunities for public comment and not have meetings behind closed doors; strategic plan for land acquisitions that would consider full costs; and finally the citizens should be able to expect every consideration will be in the best interest of the District and the people.

Katie Townsend was concerned about the last acquisition of property. She would like to assure public access of permanent natural lands. She would also like to see a good definition of the word “natural” established and have no additional land acquisitions until criteria are in place. She would like to see it kept simple. She commended the Board for working on their strategic plan.

Moe Kielsmeier With these economic times, he was surprised the District wants to buy property. He then asked if the sale had been closed. Randy said yes. He had no more questions or comments.
BOARD DISCUSSION
Strategic Planning Report – Judy Barnard reported that the wordsmithing committee met, and they have further defined the focus groups and re-wrote a number of the questions to keep them from being too general and too leading. They will be typed up and emailed to everybody so they can take a look at them.

ACTION ITEMS
Land acquisition – Gasparini property – Jay Ferraro made a motion to approve the payment schedule for the Gasparini property, seconded by Cheryl Maggio. During the discussion Audrey Johnson wanted the Board to have more information regarding the property. Audrey raised concerns about purchase of property. Randy stopped her and said the motion on the floor is strictly for the payment schedule and any discussion would need to be kept to payment schedule. Mary McNamara-Bernsten made a motion to move back to Board discussion to discuss the additional information. The discussion was moved back to Board discussion and out of the payment schedule resolution. Audrey urged the Board to reconsider the purchase. Mary McNamara-Bernsten wanted to know the process for reconsidering. Randy Olson advised that a member of the prevailing side can bring a motion to reconsider. Judy Barnard wanted clarification as to this property being used as a fishing pond as she believes the land may have a higher and better use. She then requested that Tom Hartley find out the total acreage with the Glenny property. Tom Hartley indicated the Glenny property is almost 120 acres. The discussion was completed, and the meeting moved back to the action item of land acquisition payment schedule. The motion passed with 5 yes votes and 2 opposed (Audrey Johnson & MaryMcNamara-Bernsten).

Refunding of bonds – Steve Chapman explained how the refunding of bonds would work, what it would cost and what the money could be spent on. The recommendation is to proceed with refunding $2,240,000 and issuance of new bonds would generate $220,000. Required use would be land acquisition. Debt extension would remain the same, which would result in no additional expense to the taxpayers or the District. This process could be accomplished by the end of November. Judy made a motion to proceed with the procedure of the refunding of the 2002A bonds and issuance of new bonds, seconded by Jay. Motion passed unanimously.

STAFF REPORTS
August financial report – Steve Chapman presented the July and August financial report for the Corporate Fund and explained the expenditures and revenue. He mentioned that the golf revenue is down considerably due to the weather.

Executive Director’s report- Sheriff agreement update – Tom Kalousek was asked by the Board at the August 24 Board meeting to look into the part-time Public Safety Coordinator position. He met with Chief Kurt Ditzler and recommends that Terry Nordberg be transferred, as the former Public Safety Coordinator, to the position of Lead Reserve Officer as an employee of the Sheriff’s Department.

Personnel expense – Tom Kalousek was asked by the Board at the August 24 Board meeting to give a breakdown of the $215,600 allocation to “various personnel expenses” that were added to the previously proposed budget. He explained the breakdown that the Board requested.

Marketing – Jamie Johannsen gave a report on the success of the Bike Ride for the Arts. The District was a sponsor of this event and nearly 500 people participated. The longest ride, 64 miles, went through two of the preserves, the Pecatonica Wetlands and Fuller Forest Preserves. Also in the works is the public awareness campaign on the Kishwaukee River. The District will be partnering with a Trustee in Cherry Valley, to make people aware that it is a natural resource and how to take care of it. An ad hoc committee is being formed to work on the marketing costs, etc. Jamie will also be representing the District in an on-going ecotourism project lead by the Rockford Area Convention and Visitors Bureau, Winnebago County, and the District. The District will be working with area organizations and attractions to promote destinations in the rural areas of the county such as trails, golf courses, natural areas, scenic roads, etc.

Preserve Operations – Vaughn Stamm reported that on Thursday, September 15, the staff is conducting the annual river sweep (picking up trash, cleaning up, etc.) on the Kishwaukee River.

Land and Development – Tom Hartley reported that the Villages of Cherry Valley and New Milford are interested in developing the I-39/Baxter Road development. The District has received a letter from the Villages’ attorney, James Stevens. This letter is preliminary as the Feasibility Study has not yet been completed.

Golf Operations – Mike Durand reported that the golf courses are now in “second season”. The revenues have been stable since Memorial Day. He also commented on the compressed prices not only in this area, but throughout the region (including Cook, Dupage, and Lake Counties). The golf courses will be open through October, barring any weather situations. Atwood will stay open through Thanksgiving. He gave an update on the sprinkler irrigation system upgrade. Midwest Irrigation will get started on the project in early October.

CLOSED SESSION
The meeting was closed at 6:50 to discuss a personnel leave of absence request. The meeting re-opened at 7:00. Randy Olson declared no action was taken while in closed session.

Leave of Absence request – Jay Ferraro made a motion to approve the IMRF Benefit Protection Leave and military leave of absence for Dennis McKinley from September 5, 2011 through September 30, 2013, seconded by Cheryl Maggio. Motion passed unanimously.

ANNOUNCEMENTS and COMMUNICATIONS
The District received a letter from Klehm expressing their gratitude for participating in the Trees of Klehm 2011 program.

Tom Kalousek distributed an article entitled “Conservation or Recreation” regarding land use that was printed in the Chicago Tribune.

The next Board meetings are scheduled for Tuesday, October 11; Tuesday, November 8; and Tuesday, December 6, all at 5:30 PM, at District Headquarters.

ADJOURN
The meeting was adjourned at 7:05 PM.

Ronelle Johnson
Recording Secretary

Board of Commissioner Meeting
October 12th, 2011

Board Meeting Agenda
October 11th, 2011

Board Meeting Minutes
September 14th, 2011

Winnebago County Forest Preserve District

BOARD MEETING
District Headquarters
August 24, 2011

PRESENT STAFF
Randy Olson – President Tom Kalousek, Executive Director
Judy Barnard Tom Hartley, Land & Development
Mary McNamara- Bernsten Mike Durand, Golf
Jay Ferraro Judi Day, Budget
Audrey Johnson Jamie Johannsen, Marketing
Gloria Lind Ron Nelson, Assistant Operations
Cheryl Maggio
GUESTS
Kevin McCanne
Lenae Weichel
Constance McCarthy

ROLL CALL
The meeting was called to order at 5:35 PM. Recording secretary Ronelle Johnson called the roll. All seven Commissioners were present.

PLEDGE OF ALLEGIANCE Mary McNamara-Bernsten led the assemblage in the Pledge of Allegiance.

APPROVAL OF MINUTES Minutes for August 9 and 10 were approved.

PRESENTATION
Presentation – Kevin McCanne of Speer Financial gave a presentation regarding possible financing options for land acquisition and capital development. He gave a brief explanation of how much bonding authority the District has, the two types of bonds that the District can issue (e.g. limited bonds and referendum bonds), and the bond ratings. He distributed informational packets showing the principal and interest repayment schedules of several different types of bond issues.

ACTION ITEMS
Irrigation repair at Ledges – Mike Durand gave an overview of the irrigation system repair at Ledges Golf Course that was damaged by lightning. Mike recommended Midwest Irrigation, LLC do the repairs and upgrade as they are the vendor of record for the existing system. Jay Ferraro thought we needed to get outside bids. Audrey Johnson moved to approve the contract for the repair and upgrade of the irrigation system at Ledges Golf Course to Midwest Irrigation for an estimated cost of $56,000, seconded by Judy Barnard. The motion passed with 6 yes votes and 1 opposed (Jay Ferraro).

CLOSED SESSION
The meeting was closed at 6:18 to discuss land acquisition. The meeting reopened at 6:34 PM. Randy Olson declared that no action was taken while in closed session.

Land acquisition – Gasparini property – Jay Ferraro made a motion that the District purchase the Gasparini property adjacent to Four Lakes Forest Preserve for $216,500 with no interest for 5 years, seconded by Gloria Lind. Gloria Lind then said, “I call the question”. After discussion, the motion passed with 4 yes votes and 3 opposed (Judy Barnard, Mary McNamara-Bernsten, and Audrey Johnson). President Randy Olson directed the staff to contact Don Gasparini and make the offer to purchase. In the event he accepts the offer, move forward with the process of purchasing; if not, bring his response back to the Board. Tom Hartley indicated he would contact Gasparini before the next board meeting. Judy Barnard also wanted the staff to look for grants for this property. Tom Hartley indicated there was not much available for this type of property, but would look again.

Budget & Appropriations Ordinance – The Annual Budget and Appropriations Ordinance for fiscal year beginning November 1, 2011 and ending October 31, 2012, was submitted to all the Commissioners. There was discussion as to individual expenses. Cheryl Maggio inquired about the 125 flex health plan – is there good participation in those pre-tax benefits? Judi Day responded that there is good participation from the employees. Tom Kalousek advised that every year there is open enrollment and most people look at it from what is in their best interests. Jay Ferraro would like a breakdown for the $215,000 for various personnel expenses added since the August 9 meeting. Tom replied that is made up of wage increases, filling vacant positions, seasonal adjustments, and reorganization and that it is an accumulation of all personnel adjustments. Judy Barnard had a question about why the Capital Improvement Fund budget was lowered and the Corporate Fund was increased from this year’s budget. Tom’s response was that the Corporate Fund is more flexible in that it may be used for capital expenses and land acquisition, when necessary. Mike Durand noted that the mowers were taken out of this year’s budget to provide for the irrigation upgrade at Ledges.

Randy Olson made a motion to take the $25,700 allocated for Public Safety Coordinator out of the law enforcement budget and move it into the contingency line item, seconded by Jay Ferraro. Randy feels at this time we don’t need a part-time Public Safety Coordinator; Chief Kurt Ditzler has agreed to take over scheduling duties. Judy Barnard would like Chief Ditzler to come and talk to the Board. Randy clarified he doesn’t go out and patrol, he makes the schedule. Motion carried unanimously to reduce the law enforcement department budget by $25,700 by eliminating this position and put it into the contingency line item. Judy Barnard made a motion to move the $25,700 from the contingency to land acquisition. Motion was then withdrawn. The Annual Budget & Appropriations Ordinance was voted on and unanimously approved for layover to October 18, 2011.

Levy Ordinance – A motion was made by Judy Barnard and seconded by Audrey Johnson to approve the Levy Ordinance. Motion carried unanimously and approved for layover to October 18, 2011.

STAFF REPORTS
Marketing – Jamie Johannsen reported that the booth at the Winnebago County Fair went well. There were a total of 223 surveys filled out. This was the beginning of the public input for the strategic planning process. Most people were very happy to do the surveys.

Land and Development – Tom Hartley announced that the Department of Commerce and Economic Opportun-ity has awarded $50,000 in stimulus money to the District for the construction of a barn to screen existing utility structures located within the Macktown Historic District.

Golf – Mike Durand explained that right now there is a noticeable drop in play because the courses are less busy when school begins. Greensfees are down because of the discounted fees and package pricing. We need to be very aggressive in keeping daily fee play up, including more exposure from advertising and a more aggressive approach for filling peak and non-peak times.

BOARD DISCUSSION
Strategic Planning Committee – Judy Barnard distributed a Land Classification Matrix, which gives the Board some criteria for future land acquisition, if adopted. Tom Kalousek handed out a Priority Acquisition List. Tom also wanted to schedule strategic planning with Pam Reidenbach for September 12 or 13 to review the questions of each of the focus groups that Pam would be facilitating. He would also like to have her at the next board meeting, September 13.

Speer Financial – The Commissioners voiced some thoughts on the bond reduction option. Randy would like to refinance, get reduction and pay off debts. Judy thinks the District should wait to decide, and feels it is premature to borrow money. Randy thinks the corporate rate needs to be increased and would like to give Tom Kalousek direction to go ahead with refinancing the bond issue. Judy thinks we need to talk more about how to spend the money. Tom would like to talk with Steve Chapman to get his thoughts on the best place to put the money.

Forest Preserve District Foundation – Audrey presented the attached proposal for a Forest Preserve District Foundation. The Commissioners would like to have Gloria Lundin from Community Foundation come in and speak to the group more in depth.

CLOSED SESSION
Meeting was closed a second time at 7:30 to discuss Judy’s presentation at the Zoning Board of Appeals; Tom’s replacement for Executive Director; the inquiries the Board has received regarding Tom’s replacement; and Jay Ferraro’s upcoming resignation from the Board.

Meeting reopened at 8:10 PM. Randy declared no action was taken while in closed session.

ANNOUNCEMENTS
Public hearing on budget at 5:30 on Wednesday, September 7, at District Headquarters.
Next board meeting at 5:30 on Tuesday, September 13, at District Headquarters.

ADJOURN
The meeting was adjourned at 8:12 PM.

Ronelle Johnson
Recording Secretary

Board Meeting Agenda
September 12th, 2011

Budget Public Hearing
September 6th, 2011

Board Meeting Minutes
August 25th, 2011

Winnebago County Forest Preserve District

BOARD MEETING
District Headquarters
August 9, 2011

PRESENT STAFF
Randy Olson – President Tom Kalousek, Executive Director
Judy Barnard Vaughn Stamm, Preserve Operations
Jay Ferraro Tom Hartley, Land & Development
Audrey Johnson Mike Durand, Golf
Gloria Lind – 5:55 Jamie Johannsen, Marketing
Cheryl Maggio Judi Day, Budget
Mary McNamara- Bernsten Steve Chapman, Finance

ROLL CALL
The meeting was called to order at 5:40. Recording secretary Ronelle Johnson called the roll. Six Commissioners were present. Gloria Lind arrived at 5:55.

PLEDGE OF ALLEGIANCE Randy Olson led the assemblage in the Pledge of Allegiance.

APPROVAL OF MINUTES Minutes for August 2 were approved.

ACTION ITEM
Agreement with Tom Kalousek. Motion was made for the approval of Tom Kalousek’s retirement agreement by Mary McNamara-Bernstein, seconded by Audrey Johnson. Tom said he feels this is a good agreement for him and for the District, and he is willing to work beyond whatever date is expeditious to make the transition work. Randy indicated we are the lowest paying forest preserve district, which was part of the consideration. Since there were more specific questions relating to the matter, Audrey Johnson then made a motion to go into closed session.

CLOSED SESSION
The Board was polled, and there were two objections to closing the meeting, Randy Olson and Cheryl Maggio. The Board went into closed session at 5:55. Upon returning to open session at 6:24, Randy declared that no action was taken while in closed session.

Audrey Johnson moved to amend section 1 of the resolution, to read Tom Kalousek will receive retroactive pay of $26,503 on August 8 in accordance with the June 2011 Northern Illinois Executive Director Salary Survey. Judy Barnard seconded. No questions on the resolution as amended. Motion passed unanimously. Judi Day retyped the resolution as amended before signing.

BUDGET REVIEW
Presentation of 2011-12 draft line item budget – Tom Kalousek handed out budget folders to everyone present, which included spread sheets relating to the Corporate Fund, Capital Improvement Fund, Botanical Garden Fund, Liability Reserve Fund, Retirement Fund, and the Debt Service Fund. In addition to the budget, the following supplements were in the folders: Preliminary Budget, Wage and Salary Compensation Recommendation, Health Insurance Spreadsheet, a copy of the March 1 memo of the Organizational Realignment, Revised Proposed Marketing Strategy, Review of Labor Attorneys Cost from 2004 to Present, Descriptions of Capital Equipment, Projects, and Other Capital Related Expenditures, and the Land Advisory Council’s last Land Acquisition Priority List from 1999.

Tom explained the line item pages, the fund equities, and other documents in the packet, including the tax rates and the tax levies. He further explained that there was $516,000 in Corporate Fund and $346,000 in Capital Improvement Fund that have not yet been appropriated. Not included are any new positions, wage or salary adjustments, reserve deputies, additional support for Klehm or Severson, capital projects, equipment, and land purchases at this point. Tom advised the Commissioners that he would like them to have any questions ready for the August 24 board meeting. He also indicated that before the 24th, the District will have a listing of how staff would like money allocated.

Jay Ferraro asked how many positions there are currently. Judi Day answered 41 full-time positions, 1 unfilled full-time position, and 80+ seasonal positions. There was discussion as to what the rate increase was last year, which was 1% plus $175 stipend. Jay Ferraro wanted to know approximately what the 1% amounted to, and Judi Day said approximately $20,000. As of right now there is no increase in personnel budget, but that would be added. Tom suggested any further questions should be directed to Judi Day first, and she will direct them to the individual departments if needed. Cheryl Maggio inquired about the health insurance, specifically if the District has thought about having a PPO rather than an HMO. Steve Chapman responded that the District offers both choices to employees. Staff pay 15% of the cost. Cheryl also wanted to know if there was any discussion about increasing the amount the staff contributes, and if that was within the Board’s rights and jurisdiction. Steve Chapman responded that the union contract stipulates what union employees will pay.

DISCUSSION
Land Use Policy – Judi Barnard will have a statement concerning wind turbines ready for the Strategic Planning meeting on August 10. The ZBA meeting has been postponed to August 15, at Memorial Hall at 4:30.

CLOSED SESSION
Land acquisition – at 7:05, the Board was polled and went into closed session to discuss land acquisition. At 7:25, the meeting was reopened. Randy declared that no action was taken while in closed session.

ANNOUNCEMENTS
8/10 – Strategic Planning meeting
8/15 – Zoning Board of Appeals meeting at Memorial Hall
8/17 – Illinois Association of Conservation and Forest Preserve Districts at Byron Forest Preserve
8/24 – Next board meeting – Becky Kendall-Cook may make a presentation on demographics.
8/16-21 – Winnebago County Fair – the District will have a booth at the fair.

ADJOURN
Meeting was adjourned at 7:30.
Ronelle Johnson
Recording Secretary

Board Meeting Minutes
August 25th, 2011

Winnebago County Forest Preserve District

STRATEGIC PLANNING MEETING
District Headquarters
August 10, 2011

PRESENT STAFF
Randy Olson – President Tom Kalousek, Executive Director
Judy Barnard Vaughn Stamm, Preserve Operations
Mary McNamara- Bernsten Tom Hartley, Land & Development
Audrey Johnson Mike Durand, Golf
Cheryl Maggio Jamie Johannsen, Marketing

ABSENT GUEST
Jay Ferraro Pam Reidenbach
Gloria Lind

ROLL CALL – Meeting was called to order at 5:44 PM, Ronelle Johnson called the roll call. Five Commissioners were present, 2 were absent (Jay Ferraro and Gloria Lind)

PLEDGE OF ALLEGIANCE – Judy Barnard led the assemblage in the Pledge of Allegiance.

STRATEGIC PLANNING SESSION
Strengths and weaknesses – Pam Reidenbach did a quick review of the August 2 planning session and indicated this session would be about external data collection: who the District wants to talk to and what to ask. Pam gave Jamie Johannsen a chance to give her input since she was not at the last meeting. Jamie agreed with the list and thought it was good. Tom would like to add a few weaknesses to the list: First, the lack of internal ability to quantify or qualify success as to the use of the facilities, and second the perception of low use. He also wanted to add as opportunities, increase in connecting people to nature, and increase the perceived value of the District. Randy Olson would like to see an increase in media press releases, as it seems that the Park District is in the media a lot and this could get people to value the preserves more. Tom also mentioned that he made contact with Becky Cook-Kendall. She is currently scheduled to be at the August 24 meeting. However, Tom feels that since that is the budget meeting, that date may not be the best to have her come, so a new date should be discussed.

External Data Collection – Pam explained what external data collection was and what it entailed. She suggests five focus groups. The idea of a focus group is a qualitative process designed to elicit opinions, attitudes, beliefs and perceptions to gain insights and information (i.e. needs, concerns, input, strengths and gaps). Pam is suggesting the focus group is the right approach. Cheryl Maggio thinks it is too narrow a group. She believes we should do more than just a focus group, like a survey, to maximize the people you can reach. Randy Olson suggested having a survey at the county fair, or suggested that they can go online to take the survey. The survey should have 3-4 questions. Randy suggested giving them something for participating in the survey or group: a round of golf, free camping, etc. Pam liked the idea of a survey at the fair and questions were brainstormed. It was decided there would be a survey at the fair and the Board came up with a questionnaire.
Pam brought the group back to discussing the focus groups. She suggested five groups, 6-12 participants per group, 90 minutes, at a convenient time, and to have clear goals for the session. There are three steps to focus groups. Step 1: identify the groups, Step 2: draft questions, Step 3: logistics.

After more brainstorming, the board decided that the focus groups would target the following groups:
1. Young professionals 25-40 age group; 4. Recreation organizations;
2. Environmental Protection; 5. Non-users; and
3. Environmental Education; 6. Business men and women.
It was decided the following groups may be a focus in the future. Partner groups; Farming/Rural/ Agricultural community/Rural mayors; Special interest groups; Community leaders.

Pam went on to explain the parameters of the questions for the focus groups. No questions that can be answered with a yes or a no; no leading questions that would influence answers; clearly formulated questions that are easily understood; carefully sequenced questions that start easy and gradually get more difficult. Finally there is an opportunity for written comments. The Board then broke up into groups of two and each took a “group” mentioned above and came up with questions. Each group brainstormed the questions to be asked of the focus groups. See attached list of Focus Group Questions.

ANNOUNCEMENTS
Judy Barnard would like fellow Board members to confirm that what she has prepared to read at the Zoning Board of Appeals meeting concerning wind turbines is adequate, and if there are changes, to contact her. The Board was given Judy’s statement, given time to read it, and had some discussion as to what, if anything to take out. Judy stated she needs to reinstate the 2900 feet, and she is paring down what she has prepared. Audrey Johnson made a motion to approve in concept the written position statement that the Board is submitting to the ZBA with a few editorial modifications, including the distance stated. Motion seconded by Mary McNamara-Bernsten. There was some additional discussion as to simplifying some of the sections. Motion carried unanimously.

ADJOURN
At 8:30 PM, Cheryl Maggio moved to adjourn the meeting, seconded by Audrey Johnson.

Ronelle Johnson
Recording Secretary

Board Meeting Agenda
August 18th, 2011

Board Meeting Minutes
August 10th, 2011

Winnebago County Forest Preserve District
STRATEGIC PLANNING MEETING
District Headquarters
August 2, 2011

PRESENT STAFF
Randy Olson – President Tom Kalousek, Executive Director
Judy Barnard Vaughn Stamm, Preserve Operations
Mary McNamara- Bernsten Tom Hartley, Land & Development
Jay Ferraro Mike Durand, Director of Golf
Audrey Johnson Judi Day, Budget & Personnel
Gloria Lind
Cheryl Maggio GUEST
Pam Reidenbach, Strategic Planning Facilitator

ROLL CALL
The meeting was called to order at 5:50, recording secretary Ronelle Johnson called the roll. All Seven commissioners were present.

PLEDGE OF ALLEGIANCE Cheryl Maggio led the assemblage in the Pledge of Allegiance.

APPROVAL OF MINUTES Minutes for July 20, were approved

ACTION ITEM
Budget amendment – In the 2011 budget, the line item for the intergovernmental agreement with the Sheriff’s department was estimated too low due staffing and parts for repairing older squad cars exceeded the budget. In addition, the Hononegah outhouse needs to be replaced due to an automobile running into it, and the District received a check from the PDRMA to replace it. A motion was made by Audrey Johnson to approve the budget amendment for Law Enforcement for an additional $15,500 and Capital Improvement for $14,500, and it was seconded by Gloria. The motion carried unanimously. Ordinance passed.

DISCUSSION
Land use – legal obligation policy – Randy Olson raised the question, does the board want to take a position on the windmills issue. There was a lot of discussion and one of the biggest issues to deal with is set back. Right now our setback is 1200 feet, and Ogle County is 2900 feet. Randy Olson indicated Greenway community would like us to adopt the same setback as Ogle County. The Board agreed that they should be on record and adopt the same setback as Ogle County. Not only would it make us consistent with the other counties, but it would make a better argument. Randy Olson indicated that the windmills being proposed are at the southwest part of the county, but the exact sites are not chosen yet. The general consensus is the Committee wants the District’s opinion heard and the opportunity to address the issues including distance, the migratory bird patterns, noise levels and when additional windmills are coming in, etc. The Board decided that the Commissioners would attend the ZBA on August 10, at the County Administration building to make the statement in person.

STRATGEGIC PLANNING TRAINING
Mission Statement– Pam Reidenbach reviewed the mission statement that was created on July 12, Connecting people to nature while preserving natural lands. There was more discussion reviewing this statement. It was decided to replace the word while to and. Therefore, the mission statement currently reads Connecting people to nature and preserving natural lands. There was more discussion and it was decided that the mission statement is pretty strong, but a few changes may be made in the future.
Strengths & weaknesses – Pam Reidenbach lead a discussion on internal strengths and weakness factors. She explained that these could be things anywhere from management and staff to vulnerabilities and gaps. She also indicated that some of these things would be on both the strength list as well as the weakness list. A list was made of both strengths and weaknesses.

Internal Opportunities – After the strength and weaknesses lists were made, a list of internal opportunities was made. This was basically a “wish list” of what the Board would like to see in the future, plans, goals, improvements, etc.

External Data collection – The next steps is going to be external data collection. External data collection will be going out into the community and gathering information from people about what they think of the Forest Preserves and what they have to offer. Pam indicated that the Board needs to be thinking of who and what groups of people to ask, what and when to ask them and in what format, (e.g. is it a focus group, survey, one on one interviews, etc.), and what time frame. Once those things are determined, Pam will go out into the community and collect the information/data.

Pam also mentioned The Healthy Community Study 2010, which was done by Joel Cowen of the Rockford Health Counsel, would be a good study to look at. It was suggested the Board download it off the website to get an idea of the demographics. Pam Reidenbach suggested that Becky Cook-Kendall may be able to come out and summarize the report. Tom Kalousek is going to look into that.

ANNOUNCEMENTS
Upcoming Meetings – Next board meeting is scheduled for August 9 at 5:30 – presentment of proposed budget, at District Headquarters. An additional strategic planning meeting is scheduled for August 10, at 5:30 at the County Administration Building, 404 Elm Street, Rockford. The board will meet at the County Administration Building, and then go to the ZBA meeting that night, which is in the same building. A regular meeting scheduled for August 24 at 5:30 at District Headquarters, to finalize or answer any remaining questions about the proposed budget. A backup budget meeting date scheduled for September 6, 2011 at 5:30 at District Headquarters. The September board meeting is scheduled for September 20, at 6:30, at District Headquarters.

Wednesday August 17, at 10am, the Illinois Association of Conservation and Forest Preserve Districts are holding their summer meeting at the Byron Forest Preserve. Randy is on the agenda of that meeting. The meeting would probably last approximately 2 hours.

The Winnebago County Fair is the August 16 through August 21. The District has a booth at the fair. If the Commissioners would like to be in the booth, they are more than welcome.

ADJOURN
At 8:16 Jay Ferraro moved to close the meeting, seconded by Mary McNamara-Bernsten.

Ronelle Johnson
Recording secretary

Board Meeting Agenda
August 9th, 2011

Board Meeting Agenda
August 8th, 2011

Board Meeting Minutes
August 3rd, 2011

Winnebago County Forest Preserve District
BOARD MEETING
District Headquarters
July 20, 2011 – 5:30 PM
PRESENT STAFF
Randy Olson – President Tom Kalousek, Executive Director
Judy Barnard Vaughn Stamm, Preserve Operations
Mary McNamara-Bernsten Tom Hartley, Land and Development
Jay Ferraro Steve Chapman, Finance Officer
Audrey Johnson Mike Groves, Natural Resources
Gloria Lind Judi Day, Budget & Personnel
Cheryl Maggio
GUESTS
John Nelson
ROLL CALL
At 5:39 PM, recording secretary Ronelle Johnson called the roll. All seven Commissioners were present.

PLEDGE OF ALLEGIANCE Gloria Lind led the assemblage in the Pledge of Allegiance.

APROVAL OF MINUTES Minutes for June 21, June 27, July 12, and July 19 were approved.

PRESENTATION
Illinois Nature Preserves Commission – John Nelson from the INPC distributed the brochure, “Saving Our Natural Treasures”. He gave an overview of the INPC and how it can work with the District’s nature preserve expansion. INPC is very unique in that it does not own land in the state; it works with land owners to protect the lands. It was started in 1963 under George Fell, who also founded the Nature Conservancy and Natural Land Institute. The INPC was established under the Illinois Natural Areas Preservation Act of 1963. Nature preserve dedication provides the highest level of legal protection of any land within the state. The video presentation included pictures of Illinois Beach, Herron Pond, Little Black Slough, Fultz Hill Prairie, Wolf Road Prairie, and Elizabeth Nature Preserve. Sugar River Alder and Colored Sands would be good candidates for nature preserve expansion. If a Nature Preserve is designated, its status or use cannot be changed without approval. Mr. Nelson indicated the time frame for the designation of the two sites would be approximately January or February of 2012.

ACTION ITEMS
Nature Preserve Designation – Judy Barnard made a motion to approve the expansion of designated Nature Preserves at Sugar River Alder Forest Preserve and Colored Sands Forest Preserve, and the motion was seconded by Mary McNamara-Bernsten. Motion passed unanimously. John Nelson will start the necessary process at the Nature Preserves Commission. After approval by the INPC, an ordinance will be brought before the Board.

Bids – Whitman Trading Post repair – Tom Hartley gave an overview of the repairs needed to shore up the foundation of the Whitman Trading Post. Tom recommended we award this contract to Hayward Baker, Inc. Gloria Lind made the motion to approve the contract for repairs to the Whitman Trading Post to Hayward Baker, Inc., Roselle, Illinois, for a total cost of $105,500, and the motion was seconded by Audrey Johnson. Motion passed unanimously.

Identity Protection Policy – Tom Kalousek presented the Identity Protection Policy that would ensure the confidentiality and integrity of employees’ and contractors’ Social Security numbers. Audrey Johnson made a motion to approve the Identity Protection Policy for the Winnebago County Forest Preserve District and the motion was seconded by Judy Barnard. Motion passed unanimously.
Tax Abatement Policy – Jay Ferraro made a motion revising the tax abatement policy and that the abatement of taxes is not in the best interests of the District. The motion was seconded by Audrey Johnson. Motion passed unanimously. A letter will be sent to the Rockford Planning Department.

Financial report – Steve Chapman gave a financial report through June for the Corporate Fund and the Capital Improvement Fund.

Budget Planning Assumptions and Guidelines – Tom Kalousek presented the 2011-2012 Budget Planning Assumptions & Guidelines. There was discussion about the ratio of health insurance premiums the employees pay versus the District. Cheryl Maggio requested that Judi Day prepare a report on how many current employees elect each of the four health plans provided by the District. Judy Barnard requested that Judi prepare a 10-year report on annual personnel increases. Jay Ferraro requested that Judi prepare a report on the total amount spent on labor attorney services. A motion was made by Judy Barnard to approve the 2011-2012 Budget Planning Assumptions and Guidelines, seconded by Audrey Johnson and Mary McNamara-Bernsten. The motion was passed 6 to 1; Cheryl Maggio voted No.

BOARD DISCUSSION
Tour of the preserves – The Board toured a number of preserves on July 19, starting at noon and ending around 4:30. The Commissioners covered approximately 83 miles on their tour.

Zoning and land use issues – Randy Olson stressed that the Board needs to take a stand on the zoning and land issues that come up, e.g. wind turbines, cell towers, etc. being so close to preserves. The zoning issues that arise are, if it borders District properties, the Board needs to discuss it with the zoning board. Tom Hartley indicated zoning issues are time-sensitive, and Tom Kalousek suggested sending them to the Board once Tom Hartley and/or Judi Day get them. Judy Barnard indicated if the Board is going to take a stand on these issues, there needs to be a lot more research done as to the effects of migrating birds, etc.

COMMITTEE REPORTS
Strategic Planning Committee – Committee chairman Judy Barnard reported that the Committee has a few suggestions for succession planning for Tom Kalousek’s eventual retirement. Also, the Board should have a plan and a policy in place for future land use, acquisition, and development. Judy would like to know if there is a list of properties that should be acquired, or property available for acquisition that the former Land Advisory Council had compiled. She also pointed out a few articles from Parks and Recreation Magazine and would like Elizabeth Kessler or Dr. Deanna Glosser to come and speak to the Board.

STAFF REPORTS
Preserves – Revenue statistics were provided for shelterhouse reservations, camping, and equestrian tags, etc.

Golf – The decrease in revenue thus far this season in golf operations is blamed on a late spring and the ongoing heat wave.

CLOSED SESSION
At 7:42 the meeting was closed to discuss land acquisition and personnel reorganization. At 8:45, the meeting was reopened. No action was taken in closed session.

ADJOURNMENT
At 8:47 the meeting was adjourned.
Ronelle Johnson
recording secretary

Board Meeting Agenda
August 1st, 2011

Board Meeting Minutes
July 21st, 2011

Winnebago County Forest Preserve District
BOARD MEETING
District Headquarters
July 12, 2011 – 5:30 PM

PRESENT STAFF
Randy Olson – President Thomas Kalousek, Executive Director
Judy Barnard Vaughn Stamm, Preserve Operations
Mary McNamara-Bernsten Tom Hartley, Development
Jay Ferraro Jamie Johannsen, Marketing
Audrey Johnson Mike Durand, Golf
Gloria Lind
Cheryl Maggio (phone) GUEST
Pam Reidenbach

ROLL CALL
At 5:32, recording secretary Judi Day called the roll. Six Commissioners were present. Cheryl Maggio contributed to the discussions by phone conference.

PLEDGE of ALLEGIANCE
Audrey Johnson led the assemblage in the Pledge of Allegiance.

STRATEGIC PLANNING

Core Values – Board and staff reviewed and amended the following core values:
• Protecting and preserving natural lands and natural communities
• Educating the community on the benefits and history of the land
• Connecting people to nature
• Being responsive to the recreational needs while minimizing the impact on the environment

Definitions – The following terms were reviewed: Preservation, recreation, and education as they relate to the District.

Hypothetical scenarios – Board and staff were presented with two scenarios concerning the request for a doggie park and a proposal for updating the District’s History of the Winnebago County Forest Preserve District. Pam asked them, in each case, to review such issues on the basis of What good – For whom – At what cost?

Mission statement – The group dispersed into small discussion groups to suggest a mission statement for the District. Several samples were read. Judy, Mary, Cheryl, and Audrey will meet Monday, July 18 to review the offerings and suggest a comprehensive mission.

Next – (Internal) strength-weakness analysis and (external) opportunities-threats analysis.

ADJOURN
At 7:42, President Olson adjourned the meeting. Next strategic planning session will be at Headquarters at 5:30 on Tuesday, August 2.

Judi Day
Recording Secretary

Board Meeting Minutes
July 21st, 2011

Winnebago County Forest Preserve District
BOARD MEETING
District Headquarters
June 27, 2011 – 5:30 PM

PRESENT STAFF
Randy Olson – President Thomas Kalousek, Executive Director
Judy Barnard (5:43) Vaughn Stamm, Preserve Operations
Mary McNamara-Bernsten Tom Hartley, Development
Jay Ferraro Jamie Johannsen, Marketing
Audrey Johnson
Gloria Lind GUEST
Cheryl Maggio Logan Sanders

ROLL CALL
At 5:40, recording secretary Judi Day called the roll. Six Commissioners were present. Judy Barnard arrived at 5:43. Copies of the District’s annual financial report for 2010 were distributed.

PLEDGE of ALLEGIANCE
Jay Ferraro led the assemblage in the Pledge of Allegiance.

APPROVAL of MINUTES Minutes for June 7 were approved.

ACTION ITEMS
Tax abatement – This item was laid over at the June 21 meeting. Gloria Lind moved to approve the abatement for Rail Construction Equipment Company for a period of two years, and Jay seconded. After discussion, motion to approve the abatement was defeated by a vote of three in favor and four against. Those voting No were Jay Ferraro, Audrey Johnson, Cheryl Maggio, and Randy Olson.

Board schedule – Gloria Lind explained that she will not be able to attend meetings on Wednesdays. Jay moved and Mary McNamara-Bernstein seconded to overturn the change in Board schedule made at the June 21 meeting. Motion passed unanimously. Board will resume meeting on the third Tuesday of each month, beginning with the August 9 meeting.

Tour of preserves – There will be a tour of selected preserves on Tuesday, July 19, from noon to 6:00. Commissioners will meet at Headquarters and be transported in a fifteen-seat van.

STRATEGIC PLANNING

Definitions – Pam Reidenbach led the Board and staff through a process of small-group discussions on the following terms: Preservation
Recreation
Education - as they relate to the District.
Each group presented their definitions. Judy, Mary, and Jamie Johannsen will meet on July 7 to assimilate the various offerings into one definition for each.

Next – (Internal) strength-weakness analysis and (external) opportunities-threats analysis.

Next strategic planning session will be at Headquarters at 5:30 on July 12.

ANNOUNCEMENTS and COMMUNICATIONS
• “Party on the Prairie” will take place at Nygren Wetlands by the NLI at 6:00 on July 9.
• A tree auction will take place during “Trees of Klehm” at Klehm Arboretum and Botanic Garden on July 22.

ADJOURN
At 7:42, President Olson adjourned the meeting.
Judi Day
Recording Secretary

Board Meeting Minutes
July 21st, 2011

Winnebago County Forest Preserve District
BOARD MEETING
Severson Dells Nature Center
June 21, 2011 – 6:30 PM

PRESENT STAFF
Randy Olson – President Thomas Kalousek, Executive Director
Judy Barnard Vaughn Stamm, Preserve Operations
Mary McNamara-Bernsten Tom Hartley, Development
Jay Ferraro Mike Durand, Golf
Audrey Johnson Jamie Johannsen, Marketing
Gloria Lind
Cheryl Maggio SEVERSON BOARD GUESTS
Dan Kasten, President Don Miller
Jack Armstrong Constance McCarthy
Don Barrett
Lenae Weichel
ROLL CALL
At 6:38, recording secretary Judi Day called the roll. All seven Commissioners were present.

PLEDGE of ALLEGIANCE
Mary McNamara-Bernsten offered an inspirational reading and led the assemblage in the Pledge of Allegiance.

APPROVAL of MINUTES Minutes for May 10 were approved.

PUBLIC PARTICIPATION and PRESENTATIONS
Severson Dells Nature Center – President Dan Kasten introduced the board members present and Don Miller, Severson’s Executive Director for 22 years. After a video presentation, Don gave an overview of the Nature Center’s educational outreach. Over 3,000 students visit Severson Dells and other preserves annually. Another 2,000 students receive environmental classes in their schools. Unfortunately, school budget cuts are resulting in reduced funding for field trips. The staff administers walks and lectures for all ages year-round, including some at the former Pecatonica Education Center. The Nature Center operates with an annual budget of $271,000, of which $191,000 is personnel expense. All this with only four full-time staff and 70+ volunteers. Much of the Center’s revenue results from their fundraising breakfast held in November each year. Dan and Don both thanked the Forest Preserve District for its assistance in grounds and building maintenance as well as monetary support for Severson.

ACTION ITEMS
Board schedule – Mary McNamara-Bernsten moved to change the regular meetings of the Board from Tuesdays to the third Wednesday of each month and Audrey Johnson seconded. Motion passed unanimously.

Tax abatement – The District received a request from the City of Rockford’s Department of Economic Development to abate real estate taxes for Rail Construction Equipment Company for two years. Jay Ferraro moved to approve and Mary seconded. After discussion, Audrey moved to lay over this item for further review, and Gloria Lind seconded. Motion to lay over passed unanimously.

Community Tree Advocate Program (CTA) – Mary moved and Jay seconded to approve the District’s involvement in the CTA. Motion passed unanimously. Four agencies – the County, the Park District, the City of Rockford, and the Forest Preserve District will each contribute $10,000 for three years to spearhead this community outreach program for public education in tree health, management practices, and tree selection. Grants and donations will also be sought. Judy Barnard will represent the District on the CTA advisory committee. The resolution was amended to specify a one-year involvement, with the remaining two years after annual evaluation of its effectiveness.

Prevailing wage – Jay moved and Gloria seconded to approve the determination of the prevailing rate of hourly wages as of June 1, as supplied by the Illinois department of Labor. Motion passed unanimously.

BOARD DISCUSSION
2012 budget calendar – Tom Kalousek reviewed the dates set aside for budget reviews, etc. Guidelines used for budget preparation will be presented on July 20.

COPS grant application – Randy Olson submitted an application to the U.S. Office of Community Oriented Policing Services for a COPS Hiring Program grant on behalf of the District.

ADA consultant – Cheryl Maggio inquired whether the District could perform this function in-house. Tom Hartley explained that the consultant is already on site and conducting the audit and that the process is too complicated; the consultant hired for the job is expert in the requirements expected for ADA compliance. Tom Kalousek added that the District needs to establish a compliance plan by March 2012. We can begin prioritizing the needed projects during budget preparation.

STAFF REPORTS
Public auction – Vaughn Stamm told the Board that the public auction netted the District $9,491, besides the $17,000 gained from selling three pickup trucks to the County.

Revenue statistics – Vaughn explained the revenue sources for camping, shelterhouse, flying field, equestrian tags, etc.

Golf – Mike Durand described the challenge of overcoming the 71 days revenue already lost due to course closings this spring.

CLOSED SESSION
At 7:54, the meeting was closed to discuss land acquisition. At 8:28, the meeting reopened. No action was taken while in closed session.

Land acquisition – Audrey moved and Mary seconded to approve the submission of a grant application to the Illinois Clean Energy Community Fund for the purchase of the 81-acre Bernier property, adjacent to Deer Run Forest Preserve. Openlands will also apply for a grant, to the Grand Victoria Foundation. Motion passed unanimously.

ANNOUNCEMENTS and COMMUNICATIONS
• Special Districts Forum will be held September 25 to 28 in North Virginia.
• Letter from Jane Snively, Director of Klehm Arboretum and Botanic Garden, thanking us for providing golf cars for use at the Garden Fair.

ADJOURN
At 8:30, President Olson adjourned the meeting.
Judi Day
Recording Secretary

Board Meeting Agenda
July 19th, 2011

Board Meeting Agenda
July 8th, 2011

Board Meeting Agenda
June 29th, 2011